Flexible active user plans
Only pay for users who create or submit an expense per month.
Our powerful features include:
UK email, chat and phone support
Real-time receipt scanning
Powerful partner integrations
Advanced policies and approvals
Google Maps integration
Project coding
Multi-currency
Everything in Business, plus:
Receipt verification
Carbon reporting
Vehicle duty of care
SAML Single Sign On (SSO)
REST API access
Expand the capabilities with optional add-ons
Invoice approval
Digitally capture, process and approve supplier invoices from anywhere, 24/7, and stay in control of your supplier spend.
Real-time scanning
Policies and approvals
Purchase requests
Categorisation and coding
Ad hoc expenses
Quickly reimburse users who are not on the company payroll such as charity volunteers or research participants.
Easy registration/set up
Quick expense creation
Fully white label option
Speedy reimbursement
The active user pricing was particularly attractive especially with so many users who make expense claims infrequently.
Alex Harwood
Head of ITCompare our plans
| Create and Submit | Business | Enterprise |
|---|---|---|
| Mobile app | ||
| Expenses, mileage and time | ||
| Forward email receipts | ||
| Import card statements | ||
| Receipt scanning | ||
| Google Maps integration | ||
| Custom fields | ||
| Expense Policies | Business | Enterprise |
| Automated policy rules | ||
| Per diems | ||
| Policy acceptance | ||
| Receipt verification | ||
| Duty of care | ||
| Approval Workflow | Business | Enterprise |
| Multi-stage approval | ||
| Email alerts | ||
| Out of office | ||
| Shared approval | ||
| Approval escalation | ||
| Reporting | Business | Enterprise |
| Nominal coding and VAT analysis | ||
| Detailed policy reporting | ||
| Cumulative mileage | ||
| PDF reporting | ||
| CSV builder | ||
| Project expenditure | ||
| Carbon reporting | ||
| Integration | Business | Enterprise |
| Xero | ||
| Sage 50 Accounts | ||
| Sage 200c | ||
| Sage Intacct | ||
| Sage Accounting | ||
| QuickBooks Online | ||
| NetSuite | ||
| Microsoft Business Central | ||
| Secure File Delivery (SFTP) | ||
| REST API | ||
| SSO (SAML) | ||
| Support | Business | Enterprise |
| Email support | ||
| Live chat support | ||
| Telephone support | ||
| Dedicated account manager | ||
| SLAs | ||
| Custom agreements | ||
| Book a demo | Book a demo |
Frequently Asked Questions
With our Business plan, you can cancel at any time without any penalty. Please see our T&Cs for full details.
An active user will only be charged once regardless of how many claims they submit within your billing month.
At ExpenseIn there are no support costs. With our Business and Enterprise plans, all of your users can access our friendly support team via live chat, telephone and email.
We offer a dedicated implementation service where our team of experts configure and set up your account in line with your requirements.
A user is deemed to be active if they have created or submitted an expense or receipt. If you have any users that have simply signed in, created a report, approved an expense or managed the account then these users are completely free.
Payment is by monthly direct debit and we take the security of your data very seriously. We are PCI DSS compliant and all of your data is transmitted using industry standard SSL encryption.
See our Security section to find out more.
Yes, we offer 20% discounts for all charities and not-for-profit organisations. Check out our Customer Stories to see how other charities are using ExpenseIn.
Here are our Business Terms and Privacy Policy. We also offer annual agreements for Enterprise customers.
What our customers say about ExpenseIn
YE looked in detail at 3 possible solutions and chose ExpenseIn as we considered they offered the best product and customer service, at the most competitive price.
Tim Stanbury
Director of Finance and ITThe ExpensIn App is easy to use and the pricing model works very well for us.
Sian Waddington
Director of OperationsThe platform is user friendly, straight forward and competitively priced.
Natasha Bagnall
Management AccountantGet started with ExpenseIn today
Explore our faster, simpler and smarter approach to expense management.