Mileage capture & recording
ExpenseIn makes it easy to log personal and company car mileage expense claims. Gain complete visibility to your employees' travel data.
Trusted by many happy customers
Automatic mileage calculations
No need to calculate your distance travelled when recording business mileage, just enter your starting point and destination and we’ll handle the rest.
Benefit from Google Maps mileage synchronisation to calculate your travel distance.
Add existing mileage into your ExpenseIn account.
Customise your mileage and fuel rates for personal car mileage.
Cumulative mileage expense reporting
ExpenseIn makes it easy to monitor employee mileage with cumulative reports.
Track cumulative mileage each tax year for all of your employees.
Use the web dashboard to generate highly customisable mileage expense reports.
Calculate VAT on mileage expenses in accordance with HMRC guidelines.
The mileage log for company car users is most beneficial for our employees, this saves them time and also prevents any tax implications.
Fulfil your duty of care obligations
With our duty of care module, employees are required to upload their documents such as driving licence, vehicle tax, MOT and business insurance before they can start submitting mileage claims. They will also receive automatic renewal notifications when documents are due to expire.
What our customers say about ExpenseIn
The ExpenseIn App is easy to use and the pricing model works very well for us.
Sian Waddington
Director of OperationsExpenseIn is so easy to navigate and use. They really understand the needs of a busy finance team.
Becky Wells
Finance ManagerWe’re really pleased we made the decision to roll out ExpenseIn at Ascot Racecourse and the system has been widely embraced by our employees.
Chris Collard
Financial ControllerThe biggest benefits since using ExpenseIn are its ease of use, configuration for back office and the mobile app.
Chris Walkingshaw
HR and Operations DirectorOur employees are happier as they are getting paid quicker.
Mathew Beadle
Financial ControllerThe ExpenseIn App is easy to use and the pricing model works very well for us.
Sian Waddington
Director of OperationsExpenseIn is so easy to navigate and use. They really understand the needs of a busy finance team.
Becky Wells
Finance ManagerWe’re really pleased we made the decision to roll out ExpenseIn at Ascot Racecourse and the system has been widely embraced by our employees.
Chris Collard
Financial ControllerThe biggest benefits since using ExpenseIn are its ease of use, configuration for back office and the mobile app.
Chris Walkingshaw
HR and Operations DirectorOur employees are happier as they are getting paid quicker.
Mathew Beadle
Financial ControllerGet started with ExpenseIn today
Explore our faster, simpler and smarter approach to expense management.
Frequently Asked Questions
The benefits of using ExpenseIn's mileage capture and recording app include:
It’s efficient, simplifying the process of logging personal and company car mileage expense claims.
The app offers automatic mileage calculations, eliminating the need for manual distance calculations. Users simply enter the starting point and destination, and the mileage capture and recording app handles the rest.
The app syncs with Google Maps, accurately calculating travel distances and allowing customisation of mileage and fuel rates for personal car mileage.
In short, yes, keeping mileage records is essential, especially for tax and reimbursement purposes.
Accurate records ensure compliance with tax regulations and provide transparency for reimbursement claims.
ExpenseIn's mileage capture and recording app makes this process as efficient and convenient as possible.
ExpenseIn's mileage capture app allows users to easily record business mileage. Users input their starting point and destination, and the app automatically calculates the distance travelled using Google Maps synchronisation.
The mileage recording app also offers features like cumulative mileage expense reporting and the ability to customise mileage and fuel rates.
Businesses and professionals who frequently travel for work purposes and need to log and claim mileage expenses benefit from using a mileage capture & recording app.
The ExpenseIn app promotes superior mileage expense management and is especially useful for those who want an efficient way to monitor and report their travel distances for reimbursement.
Yes, with ExpenseIn's mileage capture and recording software, you can log both personal and company car mileage expense claims.
The platform is designed to accommodate various travel scenarios, including those involving multiple vehicles.
When creating a mileage claim, you can specify the vehicle details, ensuring accurate tracking and reimbursement.
Whether you're using your personal car or a company vehicle, ExpenseIn provides a comprehensive solution to capture and record all your mileage details efficiently.
HMRC requires accurate records of all business-related travel.
ExpenseIn's mileage recording app aids in this by allowing users to track cumulative mileage each tax year for all employees and calculate VAT on mileage expenses in line with HMRC guidelines.